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The Exhibit Lead is a voluntary role to oversee the co-ordination of the 50+ exhibitors who will attend the event. The day to day contact with the exhibitors will be done by the six Zone Leaders each of whom is responsible for a marquee.

The marquees are for:

Machinery
Countryside and Sustainability
Food
Crops
Livestock
Communities

The main responsibilities of the Exhibit Lead are:

• Update information packs
• Support Zone Leaders generally and work with them to achieve the deadlines
• Distribute information to exhibitors
• Liaise with the external health and safety consultant and ensure Zone leads understand H&S requirements
• Collate information for Schools Leads for schools’ packs
• Be at the event site on July 5 2027 for site set up and throughout the event on July 7
• Organise briefing and any other key meetings required
• Prepare letters/packs for Zone Leaders
• Attend BAEF monthly evening meetings

Timeline
1st – 31st October 2026 – Identify exhibitors update spreadsheet from 2026 event
1st – 31st October 2026 – Send out ‘Save the date’ invites to known exhibitors
1st – 17th January 2027 - Send out exhibitors’ registration letters and forms
17th January – 31 March 2027 -Chase exhibitors for completed forms, Risk Assessments, Public Liability Insurance and logo
January – June 2027 - Liaise with any additional /new exhibitors -send out registration packs and ensure registration paperwork completed
23rd May – 6th June 2027– Send out Exhibitors’ Pack